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Gain control
of your lease portfolio

Lease Administration Services for Corporate Tenants
across Canada and the United States

Managing multiple leases across markets creates risk, missed obligations, and unclear reporting.

ENCOR centralizes, validates, and manages your lease data so leadership can make confident, informed real estate decisions.

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Lease administration built for complex portfolios.

We support corporate occupiers and mixed owned-and-leased portfolios by ensuring every lease is accurately abstracted, actively tracked, and continuously managed. Our team provides the structure and oversight needed to reduce risk, improve visibility, and support strategic decision-making.

What We Manage

Lease Data & Abstraction

Centralized Lease Intelligence

Every lease is abstracted, validated, and stored in a structured system of record.
You gain reliable data, searchable documents, and portfolio-wide visibility.

Critical Dates & Financial Controls

Active Monitoring & Risk Protection

We track renewals, options, escalations, CAM charges, allowances, and termination clauses.
No missed deadlines. No surprise costs.

Reporting & Strategic Support

Portfolio Reporting & Decision Support

Executive-level reporting, forecasting, and cost analysis to support renewals, relocations, and long-term planning.

Who It’s For

Lease administration is ideal for organizations with:

  • 25+ leased locations
  • Multi-market portfolios
  • Limited internal lease admin capacity
  • High exposure to renewal risk

Whether you operate across Canada, the U.S., or globally, we provide centralized oversight with local execution.

The Outsourcing Advantage

  • Reduce internal staffing costs
  • Improve compliance and audit readiness
  • Eliminate missed renewals and penalty exposure
  • Create centralized reporting for leadership

More companies are outsourcing lease portfolios to reduce risk and allow internal teams to focus on growth

Our Approach

We combine:

  • Experienced lease professionals
  • Structured processes
  • Technology-enabled alerts and reporting
  • Brokerage integration when renewals or relocations arise

We manage your portfolio as if it were our own.

Lease Administration FAQs

What is lease administration and why is it important?

Lease administration involves managing all obligations, critical dates, payments, and documentation across your commercial lease portfolio.

It ensures compliance, prevents missed deadlines, and gives leadership accurate data to make informed real estate decisions.

Who needs lease administration services?

Organizations with 25+ leased locations, multi-market portfolios, limited internal capacity, or high exposure to renewal risk.

We work with corporate tenants across industrial, office, and retail properties throughout Canada and the United States.

What does lease administration cost?

Our fee varies by portfolio size and complexity.

When ENCOR earns a brokerage commission from landlords, that can offset your administration costs. We provide a full quote before any engagement.

How long are your contracts?

We typically engage for 3 years, which includes the upfront work of building your lease system of record. Most clients stay longer once they see the value in cost savings and compliance management.

Do you handle relocations and renewals too?

Yes. Our lease administrators manage your entire portfolio, including lease abstraction, accounting, and proactively scouting competitive spaces as lease expirations approach.

What technologies do you use?

We are technology-agnostic and will help you select the right platform. Our preferred system is HubSpot for centralizing documents, tasks, and alerts with automated renewal notifications and lease accounting event triggers.

What cost savings can I expect?

Savings come in several forms: reduced internal salary costs, early renewal opportunities in soft markets, CAM charge recoveries, and avoiding penalties from missed deadlines.

Many clients see ROI within the first year.

Why hire ENCOR over a large brokerage firm?

Large brokerages represent both landlords and tenants, creating conflicts of interest.

ENCOR represents only tenants and is free to work with the best brokerage in every individual market, running a competitive process that works in your favour.

How do I get started?

The first step is a complimentary portfolio review and sample lease abstraction on a few of your leases. This lets us showcase our process and reporting style before any commitment.

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